Small Business Solutions

Spain is a unique representative of unique culture, tradition, ambience, and diverse mass of inhabitants. Tourist from all around the globe further rewards it the recognition of being a fabulous destination. Myriad of accommodation at all the places in the country make it even more interesting and inhabitable place for visitors. If you are here for a temporary period of time, assortment of hotels, which include Budget Spain hotel, luxury hotel, cheap hotel and star hotel, serve your purpose of staying here for a good amount of time. Spain possesses so much of diversity in terms of regions, cultures, traditions, sports and entertainment that you really require to spend quite a number of days in the country. And budget hotels in Spain help you immensely in relishing the assets of the country.

Spain deserves high acclamation for preserving ancient culture and tradition for thousands of years. Bull-fight, Flamenco music and dance, and wonderful beaches would never let you think of anything else. Whether you are in Madrid or Barcelona or Gibraltar, the same ancient pattern of narrow streets are present everywhere. And they open into a wide open area featuring stunning architectures some of which are elegant hotels of Spain cities. Budget hotels in Spain do offer you the amenities at economical rates. And it hardly puts any stress on your pocket.

Old monuments and other fabulous entertainment centers characterize cities, which themselves are subject of great interest because of their geographic, climatic and personal diversity. QuickBooker.com is right there to assist you in choosing the best suitable accommodation for you. Our website features an extensive list of hotels with all their amenities and rates to make you familiar with the hotel even before you start for the destination.



By: peter eben

About the Author:

business plans

80% of small businesses utilize QuickBooks to handle their accounting needs. This includes accounts payable, accounts receivables, time tracking, vendor databases and client databases. QuickBooks is a revolutionary program that has one big flaw; it does not allow for native importing of other systems data.

Most business and their accounting firms have no idea that they can import anything into QuickBooks with a little help from a custom-programming firm. By integrating disparate systems with QuickBooks, businesses can increase their productivity and run more efficiently by eliminating redundant data entry.

Benefits to Small and Medium Sized Businesses Utilizing QuickBooks

#1 Data is Entered Only Once

QuickBooks integration means that the data only has to be entered once. Once the data is entered into a company’s timekeeping or order entry system, there is no need to do anything more. The data is also entered into QuickBooks in real time, meaning fewer man-hours and more efficiency.

#2 Fewer Errors

There are less data entry errors when QuickBooks integration is utilized, as there is less human data entry needed. Human beings make mistakes and the ability to eliminate redundant data entry will decrease these errors.

#3 Enhanced Cash Flow

QuickBooks integration allows for faster workflow from the point of entry to the billing stage, which allows the business to bill faster and increase cash flow.

Benefits to Accounting Firms

#1 Emotional Capital

By facilitating QuickBooks integration for their clients, accounting firms will be viewed as problem solvers by their clients. Being seen as an adviser that can help with broad areas of the business, will lead to more referrals and more overall work for each firm.

#2 Less Errors

Because the information is automatically updated, accounting firms will find that there are fewer errors in their clients QuickBooks files. This decrease in errors and time spent correcting information will allow the accounting firm to work faster and more profitably.

#3 Files Will Be Received Earlier

Accounting firms will discover that their clients will hand over their QuickBooks files earlier, which will allow the firms to handle the busy tax seasons with ease.

#4 Higher Rate Accounting Work

Because clients will be spending less money on bookkeeping services, accounting firms who recommend QuickBooks integration will see that these same clients now have larger budgets for higher rate accounting work.

Methods

There are two main methods used to facilitate QuickBooks integration. These are batch imports and backend integration. With batch imports, the business owner can create an export file, view the contents and then choose to import that file into QuickBooks. With backend integration, the two systems talk to each other directly meaning that all is completed in real time.

Good examples of businesses that can benefit from QuickBooks integration are accounting firms, staffing agencies that utilize time tracking systems to pay their employees, online stores who sell products online and then must record the sales data for accounting, and large construction companies that utilize complex work order systems.

A credible custom-programming firm can be utilized to integrate QuickBooks into most web applications or desktop application. This integration enables small and medium sized businesses to grow by reducing man-hours, increasing efficiency and improving company productivity.



By: Neel Sus

About the Author:

business mediation

Many businesses think estimating is useful to only construction companies.  But any company that produces estimates, quotes, bids, and proposals can use QuickBooks to get a handle on their job costing.  The accuracy of your estimating process can make or break your project success. It is critical because if your estimate is too high you might lose the job, while estimates that are too low can reduce your profits or even make you lose money on a job.

However, you can reduce your risk and increase profits by using QuickBooks for estimating.  Even if you don’t provide your clients with estimates, you need to enter them in order to get the most out of the QuickBooks job costing reports.  These reports, especially the Job Estimates vs. Actuals reports, are the key to making sure your existing job budgets are on track.  They are also important when evaluating the accuracy of your estimates so you can make adjustments for future projects.  They are also required if you want to do progress invoicing.

This is the second of a four-part series about how to use QuickBooks for job costing.  Intuit, the creators of QuickBooks, has also asked me to present a series of free Small Business Town Hall covering the same topics every Tuesday this month.  This is your chance to get your job costing questions answered live.  You can get more information here:

http://www.theqbspecialists.com/quickbooks_training.php

Setting Up Estimates

1. Turn on the Estimate function at Preferences > Jobs & Estimates.

2. Create service items that match your project phases at Lists > Item List.  You might also want to create sub-categories for materials and labor for tracking purposes, and use groups (see below) so they don’t show up separately on your estimates and invoices.

3. Create group items for items that you often sell together, this speeds up data entry and also allows you to hide details on estimates and invoices.  For example, you could make an “Cabinets” group by grouping the items for all the materials and labor used.  Each item in the Cabiets group has its own cost and selling price. When you choose an item for your estimate or invoice, you simply have to enter a quantity to get the total price for cabinets.  You can also choose to not include the detail on your estiates and invoices by not checking the “Print items in group” box.

4. Customize your estimates by clicking on the Customize button at the top of the Estimate form, then selecting Additional Customization.

5. You can create multiple estimate forms for different needs and manage them at Lists > Templates.

6. You can also memorize completed estimates that you use that you use frequently by going to Edit > Memorize Estimate.  You can also duplicate estimates at Edit > Duplicate Invoice.

7. You can download free customized estimate templates from Intuit at:  http://community.intuit.com/library/forms.

Entering Data

1.  In order to get detailed estimate vs. actual job costing reports, enter both estimated costs and revenue.

2.  You can either enter a $ or % markup to determine revenue, or you can enter revenue to determine the markup.

3.  If you want one line item for all revenue, enter $0 in the revenue column and add an additional item line for the revenue with no cost entered.

Change Orders



1.  A change order function is built into the contractors editions of QuickBooks.

2.  If you don’t have the contractors edition, you can create new estimates for change orders, but this requires separate invoices.

3.  A better option is to create estimate & change order subtotal items and add change order items as separate line items on the original estimate.

Linking Transactions

1. You can create invoices directly from the estimate by clicking on the Create Invoice button.  You can invoice for the entire project or select progress invoicing.  For progress invoicing, first turn on the function at Preferences > Jobs & Estimates. Then QuickBooks will give you the option of invoicing either for a fixed percentage of the entire estimate, or for different percentages of each line item on the estimate.

2. You can also create purchase orders directly from the estimate.  First turn on the function at Preferences > Items & Inventory.  Once you do, the purchase order button will be hiding under the Create Invoice button (click the down arrow to the right of it to see your options)

3. You can also create sales orders directly from the estimate.  First turn on the function at Preferences > Sales & Customers.  Once you do, the purchase order button will be hiding under the Create Invoice button (click the down arrow to the right of it to see your options)



By: Ruth Perryman

About the Author:

training

Because Quickbooks budgets only span a single fiscal year, a common problem facing nonprofits using QuickBooks is how to deal with budgeting multi-year grants.  Here are step-by-step instructions for how to use jobs and estimates to accomplish this:

1.  Turn on the estimates function at Edit > Preferences > Jobs & Estimates > Company Preferences.  You may also want to turn on progress invoicing if you will be invoicing the grant in stages.

2.  Create a Customer for each granting agency and a job for each individual grant.  Go to the Customer Center and click on New Customer & Job.

3.  Create double-sided service items for each expense category of the grant.  Go to Lists > Item List, click the Items box and select New.  Make sure to map them to both a revenue and expense account by checking the box next to “This service is used in assemblies or is performed by a subcontractor or partner”.  

4.  Create an estimate for each grant.  Go to Customers > Create Estimates.  Select the Customer: Job you created for the grant.  Add a line for each expense category you created and enter your budget expense in the Rate column.  You can use the Markup column to add a % for overhead expenses, but most granting agencies like to see this broken out in a separate line.  

5.  You can send your estimate to your granting agencies as a grant proposal by selecting either print or email.  You can customize it–change columns, headers/footers, etc.–by selecting Customize, and then Additional Customization.

6.  Once the grant is accepted, you might want to consider turning it into a sales order so you can keep track of grant proposals vs. accepted grants.  First, turn on the sales order function at Edit > Preferences > Sales & Customers > Comnpany Preferences.  Once you do, you can turn an estimate into a sales order by clicking on the little down arrow next to Create Invoice.

7.  Make sure to use the items you created for each expense category on all your purchase transactions.  All the purchase forms (Enter Bills, Write Checks, Enter Credit Card Charges) default to the Expenses tab, but there’s an Items tab just to the right.  Select the Items tab, enter the item for the expense category you’re paying and enter the customer:job for the grant.  If it is a reimbursement grant, keep the Billable box checked.  You may also need to turn on the “Create Invoices from a list of time & expenses” function at Edit > Preferences > Time & Expenses > Company Preferences.  Note: You can have both Expenses and Items on the same purchase form if you are making a payment for both grant and non-grant expenses.

8.  If you are making purchasing or using subcontractors on behalf of the grant, you might want to consider using purchase orders.  First, turn on the purchase order function at Edit > Preferences > Items & Inventory > Company Preferences.  Once you do, you can turn an estimate into a purchase order by clicking on the little down arrow next to Create Invoice.

9.  You can turn an estimate into an invoice by selecting Create Invoice.  However, if you turned an estimate into a sales orders you should create the invoice from the sales order instead.  Otherwise, the sales order will always remain open.  If it is a remibursement grant, you should create the invoice at Customers > Invoice for Time & Expenses.

10. Use the Job Estimates vs. Actuals Detail report (Reports > Jobs, Time & Mileage) for your grant budget report.  You can change the title of the report by clicking on Modify Report and selecting the Header/Footer tab.  Other useful reports (depending on what additional functions you turned on) are Open Purchase Orders by Job and Unbilled Costs by Job, both also found under Jobs, Time & Mileage, and Open Sales Orders by Customer (Reports > Sales).



By: Ruth Perryman

About the Author:

small business articles

Base On My Experience, QuickBooks Pro 2009 is a very good too excellent to help you run your business in efficiency way. Once you start to use this software, you can find a lot of advantages that will help you satisfy any accounting needs of your business.

Main Features of QuickBooks 2009:

* Complete tasks like paying employees, invoicing, bill tracking and check-writing

* Track sales and expenses, and easily share this data in Word and Excel

* Stay on top of your business by seeing who owes you money or which bills are coming due

* Quickly create your own professional-looking custom forms

* Over 100 included templates for reporting

Firstly, you are able to use “Accounts Receivable” tools in QuickBooks Pro’s Customer Section same as previous version.

While “Account Payable” is also available is available in “Vendors.” You can use inventory tools here, and you can also take care of any other Accounts Payable-related tasks.

For Payroll, that is available in the employee section, and it has functions that can be particularly useful, such as direct deposit. Inventory Management is one of the important task for your company.

QuickBooks Pro 2009 provides you a toolbars for your need under “Item Icon” With this section, do service management for your business, item management for your business, or create costing methods, drop shipments, and inactive items. Some things are duplicated in the Vendors’ section, such as assemblies inventory and adjustments.

The banking feature is superb but voiding existing checks is not possible at the moment. Time Billing is found in the employee section. You can track daily time and weekly time. This feature also includes a timer.

Other functions such as customer section which includes the Job Costing tools you will need. You can set jobs, track jobs and create job estimations. You can also set jobs if they are active or inactive.

You can also find General Ledger in the Company section. With this function, set budgets, view account charts, manage money, do business planning, and participate in other business-related features.

However, this program does not include a list of fixed assets; they are is a list of company assets, but not fixed assets. Instead, this particular feature has been overlooked.

Manage Your Company At More Efficiency Way using QuickBooks Pro 2009 Software . Find out more about QuickBooks Pro 2009, Please Click Above Link



By: Benson Lam

About the Author:

financial analysis